Manuals, instructions, process descriptions, and internal guidance are important for companies. They ensure that workflows remain understandable, knowledge is passed on, and employees can carry out tasks reliably.

However, creating such content is often time-consuming. Processes must be described, steps documented, screenshots inserted, wording aligned, and content regularly updated. That is exactly why many manuals remain incomplete, outdated, or are never created at all.

Vimmera simplifies this process with AI.

Explain knowledge simply instead of writing it down laboriously

With Vimmera’s tools, employees can capture their knowledge directly by voice. They sit at the computer, go through a process, open documents, show work steps, or explain a specific task.

In doing so, they simply describe what they are doing, why they are doing it, and what needs to be taken into account. The system records the explanation, transcribes it, and prepares structured content from it.

This turns a spoken explanation into the basis for a manual, an instruction, a process description, a checklist, or internal guidance.

Create documentation where the process takes place

Capture can take place directly at the workstation via PC or laptop. A smartphone or tablet can also be used if the process does not take place at a desk. For example, in production, in the warehouse, in field service, in the workshop, or at the customer’s site.

The existing microphone or a connected microphone is simply used. No additional hardware is required.

This allows content to be captured exactly where it is created. Employees do not have to write down their knowledge later from memory, but can explain the process directly while working.

More context through screenshots, photos, and documents

A good manual does not consist only of text. Screenshots, photos, sketches, forms, technical documents, or supplementary materials are often crucial to make a process understandable.

With Vimmera, such content can be added directly. While a process is being explained, screenshots can be created, photos taken, or existing documents added. Presentations, videos, or existing process documents can also be included in the context.

The AI takes this information into account during processing. This creates documentation that not only describes what was said, but also shows what the explanation refers to.

Speech becomes structured documentation

After the recording, the AI takes over the further processing. Spoken content is divided into clear sections, repetitions are reduced, and important points are highlighted.

A free-form explanation can, for example, become a step-by-step guide. Or a checklist, an FAQ section, a training text, a work instruction, an internal manual, or a customer guide.

It can be individually defined how the documentation should be structured. Short and clear, detailed and explanatory, technically precise, or especially understandable for new employees.

This does not simply create just any text, but documentation that fits the company, the target group, and the respective use case.

Make existing knowledge usable more quickly

Many companies already have valuable knowledge, but it is not properly documented. It exists in individual files, in old instructions, in emails, or above all in the minds of experienced employees.

With Vimmera, this knowledge can be captured more quickly and turned into a usable form. Employees do not have to write perfect texts. They simply explain the process. The AI helps turn it into a clear and understandable structure.

This significantly reduces the effort involved and ensures that more knowledge is documented at all.

Manuals that can be reused

The created content can then be reviewed, supplemented, and approved. After that, it is available in the respective workspace and can be used by authorized persons.

This creates documentation that is not only stored away, but can be directly reused. For example, for onboarding, training, internal processes, support, quality management, customer service, or technical instructions.

In combination with Vimmera’s interactive help systems, this content can also not only be read, but actively queried. Users can ask questions, have individual steps explained, or have content displayed in the appropriate form.

Less effort, better documentation

Creating manuals and guidance becomes significantly easier with Vimmera. Knowledge can be captured directly during work. Speech, images, screenshots, and documents are combined into a structured foundation.

This saves time, reduces dependencies on individual knowledge holders, and ensures that processes remain easier to understand.

Vimmera turns spoken knowledge into usable documentation. Quick to capture, clearly structured, and available at any time for employees, teams, or customers.