When employees leave a company, valuable knowledge is often lost. Processes, workflows, responsibilities, experience, and small details from everyday work are often known only to individual people. It is precisely this knowledge that is especially important for companies.

With Vimmera’s tools, this knowledge can be passed on easily, securely, and in a structured way.

Employees do not have to write long handover documents or create complicated process descriptions. They can explain their work directly while sitting at the computer, reviewing documents, or carrying out a process. The system listens, recognizes connections, and makes the information available for future users.

Capture knowledge easily by voice

The handover begins very simply. Turn on the microphone and explain what is being done. The employee describes which process is being carried out, why it is important, which steps are necessary, and what requires special attention.

This works at the workplace via PC or laptop, but also on the go via smartphone or tablet. This allows information to be recorded exactly where it arises. In the office, in the warehouse, in production, on the road, or directly at the customer’s site.

In addition, documents, screenshots, images, notes, or other materials can be added. This means that not only the spoken word is captured, but also the visual and professional context of the respective process.

Handovers without major coordination effort

Until now, handovers were often associated with a great deal of effort. Colleagues, supervisors, or new employees had to take time, have processes explained to them, take notes, and clarify open questions. Nevertheless, important details were often lost.

With Vimmera, the handover becomes significantly easier.

Different processes can be explained individually, documented, and stored in the system. The knowledge is not passed on only to a specific person, but to an AI system that structures the information, makes it usable, and makes it available again later for retrieval.

This creates a handover that does not depend on a single appointment or a single person.

AI as a listener in everyday work

Even when a new employee is trained directly, the AI system can listen supportively. Explanations, workflows, notes, and important details are recorded and then remain available afterward.

Ideally, this knowledge capture does not happen only shortly before an employee leaves, but already during day-to-day work. The AI system accompanies relevant processes in the background, captures explanations, and gradually builds up a valuable knowledge base.

This ensures that knowledge is retained, even when responsibilities change or employees leave the company.

Interactive onboarding for new employees

This creates a major advantage for onboarding new employees. New colleagues receive not only static documents or old handover records, but access to an interactive knowledge system.

They can ask questions, have processes explained to them, repeat individual steps, or explore specific topics in greater depth. The system can summarize content briefly, explain it in detail, or adapt it to the respective level of knowledge.

This means knowledge is conveyed exactly in the form that is currently helpful for the new employee.

Knowledge available at any time and usable up to date

All information can be stored in the respective workspace and is available to authorized persons at any time. Teams, supervisors, or new employees can access the existing knowledge from anywhere.

Of course, access and permissions can be controlled individually. This ensures that only the people who need information for their work have access to it.

The result is significantly more efficient knowledge transfer within the company. Less effort during handovers, less dependence on individual people, and a structured start for new employees.

Vimmera makes onboarding and offboarding easier, more secure, and more sustainable. Knowledge remains within the company, is made intelligently usable, and is available exactly when it is needed.